Your website's dashboard

Each of your websites has a dashboard: whether it is running well, what needs you, what Stillsite did for you this month, and every change you have asked for. Everyone set up for a website can sign in to see it, whatever their level of access.

Press Sign in at the top of any page on www.stillsite.ai, or go straight to admin.stillsite.ai. Enter the email address we have for you and press Email me a link. The email has a link and a code of six numbers. Open the link and press Continue, or type the code into the box on the sign-in page and press Sign in. Each works once, for the next 15 minutes, and there is no password to remember. You stay signed in on that device for 30 days.

If you have more than one website, you pick the one you want from the list after signing in.

Your name at the top right opens a menu with Help centre and Sign out. On a phone your initials stand in for your name. If you are a website’s Owner, the menu also has Billing, which opens your billing page.

If you have added the dashboard to your phone’s home screen, sign in there with the code. A link in an email always opens in your phone’s browser, so it signs in the browser and not the dashboard on your home screen. Ask for the email from the dashboard on your home screen, then type the code there.

A code works only where you asked for it, so a code asked for on your computer will not work on your phone. After five wrong codes, codes stop working for a day, and the link in the email still does.

The button with the sun or the moon at the top right chooses the colours: one of four colour themes, and light, dark, or Auto to follow your device. Your choice is kept on that device, and the help centre, the approval pages and www.stillsite.ai show it too.

Under your website’s name is Stevie, your AI web developer, with the address you email changes to. Copy copies it, and Email Stevie starts an email. Once three of your changes have been rated Good or Bad, the card also says how many were Good. Stevie is an add-on: if he is not on your plan, his card shows greyed with “Add-on, not on your plan”, and to ask for a change you email Stillsite support instead. We quote first, then make the change, and nothing goes live until you approve it. Your website’s Owner adds Stevie with Add Stevie to your plan, which opens Stevie’s choices for the website on your billing page to turn him on. Anyone else sees Email Stevie greyed out until the Owner adds him.

Once your website is live, the Overview opens with one sentence on how it is doing, from our checks every 15 minutes: Everything is running perfectly when it has answered every time over the last 30 days, or what is wrong. Then:

• Needs you: if you are the website’s Owner and something needs doing about billing, such as adding a Direct Debit or card or updating them after a failed payment, it says so first, with Go to Billing. Then the changes waiting for your approval, each with Approve (when you may approve it) and Review, which opens the change. Under them, any change Stevie is still working on, with a turning circle beside it. When nothing needs you, a green tick beside it says so.
• How your website is doing for you: how much of the last 30 days it was online, Google’s speed score on a phone (and your old website’s score, where we tested it before you went live), and the changes made this month.
• What Stevie did for you this month: the changes made, the pages, how many checks ran and how many found a problem, then a dated list of what happened: each change that went live, the online checks, Google’s test and the fresh pictures of your home page, the page count.
• Looked after for you: that your website is served over a secure connection, that every version of it is kept so any change can be undone, how many pages your sitemap lists for search engines, and that your web address is pointing at your website.
• Technical performance: Google’s four scores (speed, easy to use for everyone, built well, ready for search) on a phone and on a computer, and the average time your website takes to answer.

Before your website goes live, the Overview says your new website is ready to look at, with See your new website and Compare with your current site, and the four steps from building it to going live, with where you are. Under it: what needs you, how to change anything on your new website (with Stevie), what we have already checked (the pages, your email, a secure connection and every version kept, and that search engines are held back until you go live), and how fast the new website opens on a phone against your current one, both Google’s scores out of 100.

Then, live or not: pictures of your home page on a computer and on a phone, beside the changes you have asked for, a square a day over the last six months.

The website’s Owner also sees a People tab: everyone who can sign in to the website, their level, and when they last signed in. Add someone gives a colleague access, Edit changes their level or removes them, and Resend invite emails someone who has not signed in yet. Who can see and change your website says how it works.

The People tab also shows What Stevie remembers: how each person has asked Stevie to work, under their name, and anything kept for everyone on the website. Remove takes a note away. Notes are made by email, as Asking Stevie for a change says; each person can also see their own from Stevie’s card.

The website’s Owner also sees a Settings tab, with one row for each thing you set once: Form messages, the address your website’s forms send to (Choosing who gets your form messages), and Google Analytics (Adding Google Analytics to your website). Each row shows where it stands, and Change opens it. A dot on the tab means your form messages have no address yet.

The first row, Your plan, says what the website is on: hosting, Stevie’s pack and how many people can email him. See billing opens your billing page.

Under the rows, Websites Stevie may read lists websites Stevie can look at for a fact a request needs, such as a supplier’s page or your trade body, beside the public bodies he reads already. Add a website by its address, and Remove takes one away. A website where anyone can put up a page of their own is refused, and the reason is shown.

Every change is listed, the ones waiting for you first, with its status:

• Waiting for approval: ready, and waiting to be approved, from the dashboard or from the email Stevie sent.
• In progress, with a turning circle: Stevie has made the change and is putting together its preview, pictures and wording. There is nothing to approve yet. Within a few minutes the approval email arrives and the change shows as Waiting for approval, without you reloading the page.
• With Stillsite support: Stevie could not finish it, and we are.
• Live: approved, and on your website.
• Cancelled: it did not go live. “Replaced by a newer version” under it means you replied asking for something different, and the newer version took its place.

Only changes waiting for approval are counted as waiting for you; a cancelled change, or one still in progress, never is.

Review and approve, Review or View opens a change for everything about it. Its title says where the change stands (Review this change, This change is live, and so on), with the date under it and then the change’s name.

• See the preview, for a change waiting for approval, and See this change, which opens its approval page.
• Before and after and The exact wording: the same pictures and wording as the approval page, which Approving a preview describes. The pictures are kept for 180 days.
• Versions, where you asked for something different and a newer version replaced an earlier one: each version, oldest first, and which is current.
• At the end, what you can do. For a change waiting for approval: Approve this change, when you may approve it (you are asked to confirm: Yes, publish it makes it live, Not yet goes back; the change shows as Live straight away, and your website follows within a few minutes), Ask for changes, which starts an email, and Cancel request, when you may cancel it. For a change in progress, nothing yet: it says Stevie is still working on it. For a change with Stillsite support: Add a note by email. For a live change: Ask to undo this change. For a cancelled one: Re-open this request.
• Last, on a website with Stevie and once the change is live or cancelled, How was this change?: your rating of the change, Good or Bad and any comments, and the others’ when you look after the dashboard. On a cancelled change it asks Why was this change cancelled?. When you approve or cancel a change here, it stays open on the question. Rating a change says who sees what.

On a website with Stevie, the list shows each change’s rating beside its dates, and Not yet rated lists the live and cancelled ones with no rating beside them.