Approving a preview

The approval email says what Stevie changed, in a sentence or two, and shows you the changed part of each page as pictures: how it is on your website now, and below it how it will be, with the change outlined. The pictures are taken from your website and from the preview, at a computer’s width.

Every new page or document the change adds is listed under New on your website, with its full address on the preview, so you can open it straight away.

The exact wording is not in the email, to keep it short. It is on the approval page, which the Review and approve button opens.

The email also links a preview of your whole site with the change in it, so you can look at it on your own phone and laptop.

Review and approve opens a page showing the change: the pictures at a computer’s width and a phone’s, the new pages and documents, and the exact wording under The exact wording, before and after, folded away until you open it. It shows every word that changed, and where each link now goes.

The page has one Approve and publish this change button. The link works once, for seven days, and is cancelled if the change is updated: you get a fresh one with the new version.

The page names your website at the top, and Your dashboard beside it takes you to your website’s dashboard. After you press the button, the page says Approved and publishing while the change goes live, and you can leave it for your website and come back to it with your browser’s back button.

The change goes live only when someone presses the approval button, in the email or on your website’s dashboard, usually within a few minutes of the press. Replying “approved” does not publish anything: the button does. Stevie emails the person who asked for it once it is live. The page after the press, and that email, ask How was this change?: Rating a change says how a rating works.

Who may press it is who may cancel the change: Cancelling a change has the rule.

Two changes waiting at once that both change the same part of a page cannot both go live as they are: once one is approved, the other no longer fits. If you press the button on that one, the page says Another change got there first, and nothing on your website changes. You do not need to do anything: Stevie makes the change again on your website as it is now, keeping the one already approved, and the person who asked for it gets a new email to approve it in a few minutes. The old email’s button then says the change was replaced. Stevie usually does this before you press anything, as soon as the first change goes live. Asking Stevie for a change says how several requests are handled.

While a change is waiting for you, Stevie’s other emails in the same conversation (an answer, a question, an acknowledgement) show it too, with See the change waiting for your approval and the same Review and approve button, so you never have to go back to find the approval email.

Reply to the approval email and say what should be different: you get a new preview with everything in it, and the old version is cancelled.

Cancelling a change says how, and who may.

For a regulated firm, a change to regulated wording waits for one named person: The compliance pack says how.